Privacy policy

Who We Are

The Huddersfield African Caribbean Cultural Trust (“HACCT”, “we”, “us”) is a charitable incorporated organisation registered in England and Wales, charity number 1188155, with its registered office at Unit 28, Gatehouse Enterprise Centre, Albert Street, Huddersfield HD1 3QD.

We are the data controller for the personal information described in this policy.

Information We Collect

We may collect and process the following information:

Information you provide directly

• Name
• Email address
• Telephone number
• Postal address
• Organisation name (where applicable)
• Information submitted through contact forms
• Volunteer applications and enquiries
• Event registration details
• Newsletter subscription details

Information collected automatically

Our hosting provider keeps standard server logs, which include the IP address of visitors, for security and to keep the site running. We do not use these logs to identify individuals and we do not use analytics software.

How We Use Your Information

We use your information to:

• Respond to enquiries and requests
• Manage event registrations and bookings
• Provide information about HACCT activities and programmes
• Process volunteer applications
• Improve our website and services
• Send newsletters and updates where you have consented to receive them
• Meet legal and regulatory obligations

Legal Basis for Processing

We process personal information under one or more of the following legal bases:

• Your consent
• Performance of a contract or service requested by you
• Compliance with legal obligations
• Legitimate interests in operating and improving our charitable activities

Where processing is based on consent, you may withdraw your consent at any time.

Newsletter and Marketing Communications

If you sign up to receive newsletters or updates from HACCT, we will use your contact details to send relevant information about our activities, events and opportunities.

You can unsubscribe at any time by:

• Clicking the unsubscribe link included in our emails, or
• Contacting us directly

Children and young people

We work with children and young people through our workshops, carnival activities and community programmes. Where we collect information about anyone under 18, we do so with the consent of a parent or guardian.

Photography and film at our events

We take photographs and film at our events, which we may use on this website, in printed material and on social media. Where children are identifiable, we seek consent from a parent or guardian before use.

If you appear in a photograph on this website and would like it removed, email hacctrust@hacct.org and we will take it down.

Sharing Your Information

We do not sell your information, and we do not share it for marketing purposes.

We use a small number of service providers who process information on our behalf, under contracts that require them to act only on our instructions:

• Sanity — stores the content of this website
• Netlify — hosts this website and delivers its pages
• Resend — delivers messages sent through our contact form
• Microsoft — hosts our email accounts, where enquiries are received

Some of these providers are based outside the United Kingdom. Where that is the case, the transfer is covered by the safeguards required under UK data protection law, such as the UK International Data Transfer Addendum or equivalent contractual protections.

We may also disclose information where we are required to by law, or to a regulator or our licensing authority.

Data Retention

We keep personal information only as long as we need it.

• Contact form enquiries — kept for up to two years from your last contact with us, then deleted
• Financial and fundraising records — kept for six years from the end of the financial year they relate to, as required for charity accounting
• Photographs and video from our events — kept indefinitely as part of our archive, unless you ask us to remove an image of you

Where we no longer have a reason to keep your information, we delete it securely.

Your Rights

Under UK GDPR, you have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your information
• Restrict or object to processing in certain circumstances
• Request transfer of your information
• Withdraw consent where processing is based on consent
• Lodge a complaint with the Information Commissioner's Office (ICO)

Information about your rights can be found on the ICO website.

Cookies

This website does not use cookies or similar tracking technologies. We do not use analytics software and we do not track visitors across websites.

If this changes in future, we will update this policy and ask for your consent before placing any non-essential cookies on your device.

Website Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

External Links

Our website may contain links to external websites. We are not responsible for the content, privacy practices or security of third-party websites and encourage you to review their privacy policies.

Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.

Contact Us

If you have a question about this policy, want to exercise any of your rights, or wish to make a complaint, write to:

Data Protection Lead
The Huddersfield African Caribbean Cultural Trust
Unit 28, Gatehouse Enterprise Centre
Albert Street, Huddersfield HD1 3QD

Or email hacctrust@hacct.org (mailto:hacctrust@hacct.org), marked for the attention of the Trustees.

We aim to respond within one month.

If you are not satisfied with our response, you have the right to complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint, or by calling 0303 123 1113.

Last updated: 12 October 2026